--- title: How to enter dynamic signatures in your corporate email description: At DigitalMakers we have seen in our customers an increasing need to create dynamic signatures to their corporate emails so that they are all aligned with a coherent corporate image. image: https://blog.digitalmakers.cat/hubfs/firmas.dinamicas.jpg --- [**](http://goo.gl/KxaUvc) [**](https://twitter.com/digitalmakers17) [**](https://www.youtube.com/channel/UCs8XiEtxs-iYclIToA5bgzw) [**](https://www.instagram.com/digitalmakers_hubspot/) [**](https://www.linkedin.com/company/digitalmakers-consultoria-de-negoci-digital/) [** hola@digitalmakers.cat](mailto:hola@digitalmakers.cat) [** 93 213 42 35](tel:932134235) [** hola@digitalmakers.cat](mailto:hola@digitalmakers.cat) [** 93 213 42 35](tel:932134235) [**](http://goo.gl/KxaUvc) [**](https://www.instagram.com/digitalmakers17/) [**](https://twitter.com/digitalmakers17) [**](https://www.linkedin.com/company-beta/11199048) [![Digital Makers](https://blog.digitalmakers.cat/hubfs/Digital_Makers_December2018/Images/digitalmakers-logo-black-1.png) ![Digital Makers](https://blog.digitalmakers.cat/hubfs/Digital_Makers_December2018/Images/digitalmakers-logo-black-2.png) ](https://digitalmakers.cat/?hsLang=en) Search for: When autocomplete results are available use up and down arrows to review and enter to go to the desired page. Touch device users, explore by touch or with swipe gestures. ** [![Consultoria de negoci digital](https://blog.digitalmakers.cat/hubfs/Digital_Makers_December2018/Images/digitalmakers-logo-responsiveok-1.png) ](https://digitalmakers.cat/?hsLang=en) # Blog ##### Articles that based on the experience of DigitalMakers, help SMEs in their processes of Digital Transformation, Digital Marketing and Web Development ![firmas.dinamicas](https://blog.digitalmakers.cat/hubfs/firmas.dinamicas.jpg) # How to enter dynamic signatures in your corporate email ** Jordi Prat ** 15 May, 2019 2 minutes of reading Spread the love - * * - * * - * * - * * - * * - * [whatsapp://send?text=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email](whatsapp://send?text=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email) * - * * - * * At DigitalMakers we have seen in our customers an **increasing need to create dynamic signatures to their corporate emails** so that they are all aligned with a **coherent corporate image**. All workers in a company have a corporate email with a signature. This signature may contain the **name and surnames, the position held by the worker in the company, the telephone, a photo, social networks**, etc. The mail signature can create a design company, a digital marketing company or it can be created internally from the same company in question. This has as a result that **each company generates and configures many mail signatures**, as many as workers have.   [![Challenge #askdigitalmakers](https://no-cache.hubspot.com/cta/default/5059046/6a7cc72f-ca4b-4c31-a1e9-b7ac1d01713a.png)](https://cta-redirect.hubspot.com/cta/redirect/5059046/6a7cc72f-ca4b-4c31-a1e9-b7ac1d01713a)   ### What problem do companies find? Regardless of which email manager your company uses (GSuite, the enterprise version of Gmail, Office 365 or others), **the problem is common and multiple for all**: - Each time a new employee joins the organization, a new signature must be created. - The personal data of the employee must be changed and once done, the employee must enter the signature in his mail. - This makes the **responsibility that this signature is correct and works on the employee**, who is not obliged to know how the signature is configured correctly and may not do it well. - If the user **does not have the necessary technical knowledge,** the signature **may later look bad, may not be the same as that of other colleagues**, and other errors. Non-dynamic signatures carry other problems: Let's imagine that **the worker does not like the signature and changes it**: we already have a different signature between one worker and another within the same company. If **changes have been made to the contact data of the company**, employees will be notified to change the information of the signatures. If an employee does not, your signature **may have outdated or erroneous information**. This can cause **headaches to people who try to contact the company** using the information that appears in the signature of that worker. Perhaps you are thinking that in a small company these problems are quite manageable, since **if you have 5 or 10 workers**, you are still **able to control that all the signatures of the mails are the same**. But what happens when your company grows and you have 50, 100 or 300 workers? In these cases, **it is impossible to control** that all signatures are equal. The solution is, then, the **dynamic signature of mail**.   ### What is a dynamic signature? A dynamic signature is one that** is generated through a template that is always the same**. Regardless of the email manager that you use in your company, **the dynamic signature collects the personal data of each employee and includes them within the template created so that all the company's emails are unified**. Each time the company opens a new account, the corresponding dynamic signature is created automatically. **This avoids all the problems we mentioned before**, such as having to ask the worker to include his signature himself (perhaps he does not know how to do it). It also avoids **the problem that a new worker has a "dead time"** in which he can not send mail or has to do it with a provisional and rudimentary signature until he receives the definitive corporate signature. And you, **do you already use dynamic firms in your company**? This is the **first entry in a series of publications on the blog about dynamic firms**. If you are interested in the subject and want to follow everything we tell you about dynamic signatures, **subscribe to the blog to not miss anything**! We will wait for you! ### For more relevant content, do not hesitate, subscribe now to our newsletter or follow us on the social network of your choice. ![Jordi Prat](https://blog.digitalmakers.cat/hubfs/jordi-2.jpg) [Jordi Prat ](https://blog.digitalmakers.cat/en/author/jordi-prat) Profundament professional i realista, el Jordi és el gestor de projectes i consultor estratègic a DigitalMakers, especialista en marketing que no té por a dir les veritats als clients perque puguin millorar en el seu negoci. Spread the love - * * - * * - * * - * * - * * - * [whatsapp://send?text=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email](whatsapp://send?text=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email) * - * * - * * Comments: 0 Share: - [** ](http://www.facebook.com/share.php?u=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email) - ** - [** ](https://plus.google.com/share?url=https://blog.digitalmakers.cat/en/dynamic-signatures-in-corporate-email) ##### LATEST ARTICLES - [ How to Recover Data Accidentally Modified in HubSpot (and Prevent Future Errors) ](https://blog.digitalmakers.cat/en/recover-mistakenly-modified-data-hubspot?hsLang=en) ![How to Recover Data Accidentally Modified in HubSpot (and Prevent Future Errors)](https://blog.digitalmakers.cat/hs-fs/hubfs/Stock%20images/Professional%20woman%20showing%20concern%20at%20work%20using%20her%20laptop.jpeg?width=45&name=Professional%20woman%20showing%20concern%20at%20work%20using%20her%20laptop.jpeg "How to Recover Data Accidentally Modified in HubSpot (and Prevent Future Errors)") - [ SoPro Integration with HubSpot: Boost Your Sales Prospecting ](https://blog.digitalmakers.cat/en/sopro-integration-with-hubspot-commercial-prospecting?hsLang=en) ![SoPro Integration with HubSpot: Boost Your Sales Prospecting](https://blog.digitalmakers.cat/hs-fs/hubfs/business-woman-working-on-laptop.jpg?width=45&name=business-woman-working-on-laptop.jpg "SoPro Integration with HubSpot: Boost Your Sales Prospecting") - [ 10 processes that you should automate in your E-Commerce ](https://blog.digitalmakers.cat/en/10-processes-that-you-should-automate-in-your-e-commerce?hsLang=en) ![10 processes that you should automate in your E-Commerce](https://blog.digitalmakers.cat/hs-fs/hubfs/Stock%20images/Process%20Automation%20on%20Black-Golden%20Watch%20Face%20with%20Closeup%20View%20of%20Watch%20Mechanism..jpeg?width=45&name=Process%20Automation%20on%20Black-Golden%20Watch%20Face%20with%20Closeup%20View%20of%20Watch%20Mechanism..jpeg "10 processes that you should automate in your E-Commerce") - [ 3 good practices for working from home ](https://blog.digitalmakers.cat/en/good-practices-for-working-from-home?hsLang=en) ![3 good practices for working from home](https://blog.digitalmakers.cat/hs-fs/hubfs/buenas-practicas-trabajar-desde-casa.jpg?width=45&name=buenas-practicas-trabajar-desde-casa.jpg "3 good practices for working from home") - [ DigitalMakers is Official Gold Partner Agency of Hubspot in Barcelona ](https://blog.digitalmakers.cat/en/digitalmakers-is-official-gold-partner-agency-of-hubspot-in-barcelona?hsLang=en) ![DigitalMakers is Official Gold Partner Agency of Hubspot in Barcelona](https://blog.digitalmakers.cat/hs-fs/hubfs/digitalmakers_hubpsot_partner_gold.png?width=45&name=digitalmakers_hubpsot_partner_gold.png "DigitalMakers is Official Gold Partner Agency of Hubspot in Barcelona") ### DIGITALMAKERS From Barcelona to the world. 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